オレゴン、ポートランドで食品会社のセールスアシスタント募集

Seeks for Sales Assistant (Location: Portland, OR)

Receives and processes customer orders after Sales Manager’s negotiate general contract details.
Contacts suppliers and places orders. If prices different from pre-set contract prices, contact customer and sales for approval.
Receives, creates and distributes Purchase Orders, invoices, contracts, sales confirmations, packing lists and other sales documentation. Enters sales information into the Accounting System and creates documents.
Maintains close communication with buyers, suppliers, freight forwarders, shipping lines, warehouses and brokers via telephone and e-mail. (e.g. availability of products, informs appropriate parties of delivery schedule or delays in schedule, clarifies any discrepancies on documentation, customs clearance issues, responds to requests for information, product information and specification, tracks orders, investigates and resolves problems, and follows up to ensure order was delivered etc.)
Coordinates transportation for related sales and purchase.
Research shipping/transportation companies to determine best rates, delivery schedule etc.
Conducts collection e-mails and calls when payments are overdue.
Maintains working knowledge of products and product specifications.
Assist the sales manager to update customer requirements for supplier and product quality control data, documents, and information.

ACCOUNTING
• Processes accounts payable in accounting system and provide documents.
• Processes Accounts Receivable deposit entry in accounting system and check for overdue.
• Collects inventory records from warehouses and processes entry in accounting system.
• Review merchandise ledger in a timely manner for month end closing to make sure accurate and up to date.
• Assist Accounting with any audit documentation support and comply with JSOX.

Suggest alternative products or logistical arrangements, when product is unavailable, or shipment is delayed.
Provides administrative support to ensure efficient office operations (e.g. maintains files, orders office supplies, processes travel and entertainment expenses in the accounting system etc.)
Contributes to team effort by accomplishing related results as needed.

Proficiency in Japanese
Knowledge of import/ export procedures, terminology and documentation.
Proficient with Microsoft office.
Knowledge of basic accounting/bookkeeping practices.

Salary: Up to $45K (year)
Benefit: insurance(health, dental, vision) Paid Vacation

Please send word format resume attached to ny@iiicareer.com