Part time(正社員）HR Administrative Assistant

Seeks for HR Administrative Assistant (Part Time 34 Hours a week, Monday-Friday.)

Required Skills: 
•Strong verbal and written communication skills- fluent in English, Japanese language skills preferred
•Proficiency with: Excel, PowerPoint, Word

Job Summary: 
 Office Management:
•Ensure the office environment is appropriate to support the business function
•Professional environment is maintained
•Support services are functional and stocked appropriately
•Management of office costs (control and negotiation)
•Meeting catering
•Plan, organize and manage events including but not limited to; internal and external social events throughout the year and the annual Holiday party

General Affairs/Administrative Support:
•Manage internal Salesforce/Ringi approval process, for purchases and other requests
•Ensure incoming telephone calls are managed professionally and courteously and are passed on to their intended recipient in a timely manner, whilst ensuring all sales/unsolicited calls are screened and managed
•Maintain supplies
•Coordinate employee training and development programs with the supervisor
•Generate EEO-1 report annually
•Setting up various expenses incurred between USA Branch and HQ Japan
•Administering and review internal documents for approval
•Distributing HQ Japan notice/ handout materials to Expat and Local Employees
•Support subsidiary entity as the regional headquarter
•Gathering Information from other branches about purchase form HQ Japan such as Calendar and Annual Report
•Arrangement for the business cards
•Office environment administration including meeting OSHA, procuring, and maintaining office supplies (stationery, pantry supplies)

Human Resources:
•General HR Admin; administer all current employee documentation.
•Support Recruiting with scheduling interviews and other recruiting activities as required
•Support employee enrollment, change and cancellation to the company sponsored health and insurance benefit plan and plan annual renewal.
•Participate new hire orientation as needed
•Process optimization and improvement
•Development, implementation and administration of new tools to support the HR and Operations function and wider organization
•Following local laws and business requirement changes pertaining to covid-19
•Coordination of Visa procurement and renewal of Local and expat employees

Executive Secretary to CEO and Head of HR tasks: 30%

Salary: DOE,

Please send word format resume attached to ny@iiicareer.com